How to send Fax online? (from Gmail & outlook)

Faxing through email is altering the way people think about fax machines all around the world. Instead of being regarded as an inconvenient but essential element of doing business, many people have discovered that faxing through email may be quite useful.

Today, I’ll show you how to fax through email works and how it can be simply integrated into a variety of email platforms. I’ll show you why email faxing is a simple answer to your faxing needs, whether you use Gmail, Outlook, Hotmail, or any other email platform.

What is Faxing over Email

Faxing by email is surprisingly simple to grasp. It’s also shockingly simple to operate.

A typical fax machine scans a paper before converting it to binary computer code. This information may be transferred via phone lines as easily as a phone call. When the fax arrives at the receiving machine, it reverses the process, converting the encoded information into a “facsimile” document before printing it.

In a similar way, faxing through email works. Fax machines, on the other hand, are replaced by computers at various stages of the process:

• The sender composes a new email and adds a file, such as a.DOC or.PDF document.
• The sender types [Recipient’s Fax number]@[EmailFaxProvider.com] in the email address box. Some fax-to-email services allow customers to just enter in the fax number of the receiver.
• The email’s body is left blank. When the sender presses the ‘Send’ button, the fax-to-roadrunner email service receives the message and converts the attached document into a format that fax machines can understand. The information is then transmitted to the recipient’s fax machine over a phone connection.
• The fax is received by the recipient’s fax machine, which creates a facsimile document.

Receiving a fax from Google, Hotmail, Outlook, and other email accounts works in the other direction. The sender sends the paper to your fax number using their fax machine. That fax travels via your email fax provider’s phone line, is decoded, and then transmitted to your inbox as an email attachment.

What is the origin of the fax number? Customers can choose to have their old fax number transferred to their email fax service or have a new fax number assigned to them by online fax providers.

How To Send Fax From Gmail

Gmail is the most widely used spectrum email service. Gmail, which is hosted by Google, began as an invite-only service before growing to become one of the world’s most popular email services in terms of the user base, functionality, and related services.

The process of sending a fax from Gmail is quite simple. You won’t need to install any extra software or hardware on your PC if you already have an email fax provider like Spectrum. Instead, simply follow the steps below:

• Start a free trial with an email fax service or pay for a premium membership account with your preferred fax to email service. This is something you must do before sending a fax from Gmail.
• Go to Gmail.com and sign in to your account.
• Create a new email message. Fill enter the recipient’s number on your fax service’s website to address the email to them. You would put 1234567@FaxProvider.com into the contact box if your recipient’s phone number is 123-4567 and your fax service provider is FaxProvider.com.
• The papers you want to fax should be attached. Most computer fax providers accept.DOC,.DOCX, and.PDF documents, however other file types may be accepted depending on your provider. The majority of ISPs also accept 5 to 10 documents per email.
• When you click send, your fax will be transmitted to the server of your email fax provider before being delivered to your recipient’s fax machine. From start to end, the entire procedure takes only a few seconds.

So, that is how you can send Fax from Gmail.

How To Send A Fax From Outlook

Microsoft recently merged Outlook and Hotmail into one product called Outlook. If you haven’t logged into your Hotmail account in a while, you’ll notice that it has been converted to an Outlook account.

It’s the same service, but with a new name. Here’s how to send a fax from Outlook or Hotmail with ease:

Using Outlook.com to Send a Fax:

• Log in to your email account at http://www.Outlook.com.
• Make a new email address.
• Fill in the “To” column with 1234567@FaxService.com, where “1234567” is your recipient’s fax number and “FaxService.com” is the website of your fax service provider.
• To the email, attach the papers you want to fax.
• When you click Send, your email will be transmitted to your fax provider, who will then send your attached documents to your recipient’s fax machine.

Using Outlook 2013, 2010, 2007 and 2003 to send fax

• Select Create Mail from the drop-down menu.
• In the “To:” area, type the name of the person who will receive your fax. Instead of inputting an email address, use 1234567@FaxProvider.com, where 1234567 is the fax number of your receiver and FaxProvider.com is the website of your fax provider.
• Please attach the document(s) you intend to send to your recipient.
• To submit your email, click the ‘Send’ button. Before sending the documents down the phone line to your recipient’s fax machine, your fax provider will receive the email and convert the documents into faxable format.

That concludes our discussion. It’s surprisingly simple to send a fax from your Outlook.com email account, whether you’re using Outlook.com or the Outlook software itself.

Is it possible to receive faxes in Outlook inbox?

Yes. Faxes are received in your Outlook email inbox just like any other email with an attachment. Your fax provider will transmit faxed documents directly to your mailbox if your Outlook account has enough space to handle emails with minor attachments.

What are the reasons for not receiving faxes in email inbox?

Your fax may have failed to appear in your Outlook email inbox for a variety of reasons. It’s possible that it was relegated to the spam folder. Alternatively, you may only need to press the ‘Send/Receive button.

International dialing codes: You’ll need to input an exit code for your country and an entry code for the nation where the recipient is situated if you’re sending a fax to a fax machine outside of your own country. If you’re sending a fax from the United States to China, for example, you’ll need to write 011 86 at the start of your local number. The exit code for Canada and the US is 011, and the dialing code for China is 86.

Fax can be mailed from any device connected to the internet: You should be able to send a fax with ease whether you’re using a tablet, smartphone, or a 15-year-old laptop computer. To fax papers, just open an internet browser, connect to your email account, compose a new email, and attach the documents to that email.